Fact Sheet 9

Preparing a Report Based on Survey Results

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Presenting data within text

Some information is best presented within text rather than graphically.  For example response rates, are usually presented within text unless there is an interesting breakdown of the information (eg. 350 responses, 60 received on the first day of collection, 120 received on the second day, and the remaining responses received over the following month).

It is common practice to report both the frequency of a response, and its corresponding percentage when presenting data in text, and within tables.

 

Tables

Tables are a user friendly way of quickly representing a breakdown of the survey as a whole, or individual questions.  Generally, it is common practice to present both the frequency of a response, and the percentage for an individual question.  Tables also allow data to be presented in a way that shows responses across more than one question (for example, you might be interested in showing the breakdown of a question by gender, age, or location).

 

Graphs and Charts

Graphs and charts can be used to graphically depict the most important or interesting results from a survey.  According to the ABS website a good graph or chart includes any of the following:

  1. a comparison of groups
  2. a display of the relationship between two key  variables
  3. trends within observations
  4. the distribution of the data

The ABS Introduction to Statistics site can assist when learning to present data graphically.

 

Qualitative Data

After analysing text responses, results can be presented in two ways:

  1. Since you will have tallied the frequency of themes within the responses, data can be reported upon in the same way as numerical data.
  2. Quotes can be provided throughout the report to emphasize a certain point – note though that you may need to de-identify quotes to protect the anonymity of the participant.

 

Community Attitudes to Electronic Gaming Machines

 

We invited 900 members of the community to participate in our survey, 350 responses were received, providing us with a response rate of 39%.

 

Received Number of
Responses
Percentage

First Day

60

17.1%

Second Day

120

34.3%

Following month

170

48.6%

Total

350

100%

 

Responses to the question “How happy do you currently feel living in this area?” are presented below.  Responses are displayed overall, and by gender.

 

How happy do you currently feel living in this area?

No.

%

Very unhappy

65

19%

Unhappy

23

7%

Neither happy or unhappy

77

22%

Happy

87

25%

Very happy

98

28%

 

How happy do you currently feel living in this area?

Females

Males

No.

%

No.

%

Very unhappy

34.5

10

30.6

9

Unhappy

12.2

3

10.8

3

Neither happy or unhappy

40.8

12

36.2

10

Happy

46.1

13

40.9

12

Very happy

51.9

15

46.1

13

 

Results indicate that the majority of participants are satisfied with living in their community.

 

The graph below displays a breakdown of the ages of participants; the majority being aged between 15 and 39 years.

Qualitative Data

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